EmployDB by DAXTOP — Privacy Policy
Last updated: July 2026
This policy explains what personal data EmployDB processes, why it processes it, who can see it, and the controls you have. It is written to be read — if anything is unclear, ask us at the address at the bottom and we will answer in plain language.
Who we are
EmployDB (employdb.com) is an HR management platform and verified employment network operated by DAXTOP. Accounts are shared across DAXTOP services (daxtop.com, daxtop.app, employdb.com).
Data we process
- Account data — name, email address, and authentication data for your DAXTOP account.
- Employment records — factual employment data issued by employers: dates, positions, promotions, training, certifications, awards, and employment status.
- Private HR records — data your employer manages about you (e.g. salary history, contracts, leave). These are visible to your employer's authorized HR staff and to you, and are never shared through the verification network.
- Audit and access logs — records of who created, changed, or viewed data.
How data enters EmployDB
When a DAXTOP product owner explicitly enables the free HR management software, EmployDB receives the minimum necessary data about the users registered under that specific product (name, email, and team role). No other data from other products or users is shared. The owner can revoke this at any time, which stops all further syncing.
Employee control
- You can always see every record about yourself, including private HR records.
- Recruiters can access your verified profile only after your explicit, scoped approval, which expires automatically and is revocable at any time.
- You can see a log of everyone who viewed your profile.
- You can dispute inaccurate records; disputes and their resolutions are permanently recorded.
- You can export your complete record at any time.
What we never store
The platform does not accept subjective opinions about people. Only structured, factual, evidence-backed employment events can be recorded.
Security
Data is stored on Google Cloud (Firebase) with role-based access enforced server-side, encrypted in transit and at rest. Sessions use HttpOnly, Secure, SameSite=strict cookies; all state-changing requests require CSRF tokens.
Cookies and sessions
EmployDB uses only the cookies required to operate the service: a session cookie for authentication and a CSRF token for request protection. We do not use advertising cookies and we do not sell personal data to anyone, for any purpose.
Data retention
Verified employment records are retained for the benefit of the employee, including after the issuing company leaves the platform — that permanence is the point of verified history. Private HR records are retained while the employing company's account is active. Audit logs are append-only and retained for the life of the related records.
Your rights
You can access every record about yourself directly in your account, export your complete history at any time, dispute inaccurate records, and request correction or deletion of your account data under applicable privacy law. Requests are handled by the DAXTOP privacy team.
Contact
Privacy requests: privacy@daxtop.com